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How to manage suppliers

In StoreLinkr, managing suppliers is more than just maintaining a contact list. It's about centralizing your purchase prices and inventory sources to ensure you always have accurate cost data for margin calculations and purchasing advice.

The Suppliers Overview​

Navigate to Catalog > Suppliers to see your list of partners. Each supplier entry displays:

  • Name & Address: Core contact information.
  • Prices: The number of unique purchase prices currently stored for this supplier.
  • Source: Indicates if the supplier data is imported from an external integration.
  • Preferred Status: Highlighted with a star badge, this identifies your primary source for a product.

Creating and Editing Suppliers​

  1. Click Create Supplier to add a new partner manually.
  2. Enter the name, address, and contact details.
  3. Select the correct Country to help with tax and shipping logic.
  4. Click Save Supplier.

To update an existing supplier, use the Edit option in the action menu (three vertical dots) on the supplier row.

Managing Purchase Prices​

Accurate purchase prices are critical for calculating your sales margins. You can manage these prices in two ways:

Manual Price Management​

  1. Click View Prices on a supplier row.
  2. Click Add Purchase Price.
  3. Enter the EAN and/or SKU to identify the product.
  4. Select the Currency and enter the Purchase Price (excluding VAT).
  5. Specify the Purchase Quantity (e.g., price per 1 piece or per box of 10).
  6. Save Price.

Bulk CSV Import​

For large catalogs, you can import purchase prices in bulk:

  1. Click Import CSV from the supplier details or the main overview.
  2. Upload: Select your CSV file and choose the currency.
  3. Map Columns: Match your CSV headers (e.g., "GTIN", "Cost", "Min Qty") to StoreLinkr's fields (EAN, SKU, Purchase Price, Purchase Quantity).
  4. Preview: Review the first 10 rows to ensure the mapping is correct.
  5. Execute: Run the import. StoreLinkr will show a summary of created, updated, and skipped rows.

Preferred Suppliers​

If multiple suppliers offer the same product, you can mark one as the Preferred Supplier. This is important because:

  • Purchasing Advice: StoreLinkr will prioritize this supplier when recommending restocks.
  • Margin Calculation: The preferred purchase price is used as the default for global margin reports.
  • Order Routing: If enabled, StoreLinkr can automatically route sales orders to the supplier with the best price or availability. See the Order Settings for more details.

To set this, select Mark as Preferred from the supplier's action menu.

Inventory Source Integration​

If you have connected a supplier via an API integration (e.g., a dropshipping feed), StoreLinkr will automatically sync their stock levels and prices. You can see which integration is powering a supplier by the icon in the "Source" column.