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How to manage purchase orders

Purchase Orders (POs) in StoreLinkr allow you to formalize your restock requests and track their fulfillment from your suppliers.

The PO Lifecycle​

A purchase order goes through several stages:

  1. Concept: A draft order that you are still building. You can add or remove items and edit quantities.
  2. Ordered: The PO has been sent to the supplier.
  3. Delivered: The items have been received at your warehouse.
  4. Completed: The order is fully processed and closed.

Creating a Purchase Order​

There are two ways to create a PO:

  • Manual: Navigate to Orders > Purchase Orders and click Create Purchase Order.
  • From Advice: Use the Convert to Purchase Order button from a calculated Purchasing Advice.

Managing Order Details​

Inside a Purchase Order, you can:

  • Add Articles: Search for products by EAN or SKU to add them to the order.
  • Set Purchase Prices: Ensure the cost price is correct for this specific order.
  • Manage Status: Update the order as it moves from "Ordered" to "Delivered".
  • Reference: Add your internal reference or the supplier's order number for easy tracking.

Performance KPIs​

The Purchase Orders dashboard provides real-time insights into your procurement:

  • Ordered not Delivered: The total value/quantity of items currently in transit.
  • Quantity in Concept: Items currently being planned for future orders.
  • Total POs Open: How many orders are currently active.

Fulfillment and Stock​

When a Purchase Order is marked as Delivered, StoreLinkr can automatically update your inventory levels at the designated stock location, ensuring your sales channels reflect the new arrivals immediately.